Instructions for preparing a BUSINESS LETTER (required for all business visas)
Letter must be TYPED on the COMPANY LETTERHEAD which is sponsoring the applicant.
Letter must be addressed to the appropriate Embassy or Consulate. Street address is not necessary, as the letter will be hand delivered.
The first paragraph of the body of the letter should introduce the applicant and state the specific nature of business to be conducted.
The next paragraph should indicate the names of companies and persons to be contacted by the applicant in the country, along with the address of contact(s).
Guarantee of financial support for the applicant must be stated — i.e.; XYZ Company guarantees financial responsibility for Mr. Smith while in your country.
The letter must be signed by someone other than the applicant, with their name and title typed below. It does not necessarily have to be signed by an officer of the company.
One business letter per applicant is required for each embassy or consulate.